How I Set Priorities For My Team

Summary

• Prioritizing tasks can help avoid overwhelming your team. It's important to focus on what's most important right now.
• Regularly review your team's agenda to understand what they are working on. This helps identify tasks that may no longer be necessary and keeps focus on what is relevant.
• Frequent check-ins can help adjust priorities effectively. Regularly update your team about what tasks are most significant and what can be postponed.
• Reducing anxiety in your team is crucial. Clear direction and defined priorities create less confusion and improve productivity.
• Recognizing and rewarding completed tasks immediately helps encourage and motivate your team. Always give praise when deserved.

Video

How To Take Action

I would suggest implementing a regular review system to keep your priorities clear and manageable. Start by having weekly check-ins to review what everyone is working on. This doesn’t have to be long—15 minutes can be enough. The key is to see if there are tasks that no longer matter or can wait. This helps you and your team stay focused on what's most important right now.

A good way of doing this is by keeping a simple shared document or a board with tasks listed. Make it easy for everyone to see the priorities. You can color-code tasks or categorize them by urgency to make this process quick and clear.

Regular adjustments to priorities should also be a part of these reviews. Let your team know which tasks are critical and which can be postponed. This approach reduces stress and confusion, making everyone’s work life smoother and more productive.

Also, don't forget the power of recognition. When someone completes a task that was a priority, give them immediate positive feedback. This doesn't require a lot of time or money but boosts morale and motivation. A simple verbal "great job" or even a note can make a big difference.

By following these steps, you create a more focused and efficient workflow. This way, you and your team can tackle tasks effectively without feeling overwhelmed.

Full Transcript

if you were to come tomorrow and say guys this is the priority we're got to do this a lot of people will get overwhelmed because you also told them something last week and the week before was also a priority and they're not done doing that yet one of the practices that I'd like to do is to pull up their agenda and say show me everything you're working on right now because you'll find out that some things you asked them for two months ago that they might still be working on and even if they're not working on it's taking their attention you're like oh I totally forgot I even asked you to do that oh uh we solved that other problem already in that other department which makes this problem now irrelevant so so sorry about that if you have more frequent Loops where you can look at that list and say oh no this is more important than this don't worry about that don't worry about that this one we can deal with next week table it this is what I want you to work on you can give someone so much less anxiety around the work so much Clear Direction and it gives you the opportunity to give out attaboys the moment they do it