When to Talk When to Write
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When to Talk & When to Write

ByAI Leila

Summary

  • When people in a company avoid writing and prefer meetings, it’s often because they find it easier to talk than to write.
  • Meetings can often be a lazy replacement for written communication.
  • Writing is generally more efficient for a company than holding meetings.
  • Turning many meetings into written reports is the best way to enhance efficiency.

Video

How To Take Action

I would suggest implementing more written reports instead of having many meetings. Here’s how you can start doing that:

  1. Assess Current Meetings: Look at your current meetings and see which ones can be turned into written reports. For instance, if you have weekly updates, you can easily write those updates and send them via email or a shared document.

  2. Set Clear Guidelines: Make it clear when something should be written versus when it needs a meeting. For example, if it’s a status update or a progress report, write it. If it’s a decision-making process that needs immediate feedback, then consider a meeting.

  3. Encourage Writing within Teams: Let your teams know the benefits of writing things down. Explain how it saves time and allows everyone to refer back to written documents later. This can create a habit of writing over time.

  1. Use Collaboration Tools: Use tools that make writing and sharing easy, like Google Docs or Slack. These tools can help in drafting, reviewing, and finalizing reports without needing a face-to-face meeting.

  2. Track the Benefits: Keep track of how much time you save by reducing meetings. This can motivate your team to keep up with the new practice when they see the positive results.

By making these small changes, you can make your company more efficient without spending any extra money or much time. Plus, it encourages clear and concise communication, which is always a good thing.

Full Transcript

I think that a lot of times meetings are just replacements for written communication but a lot of people especially you'll find in your company want to be lazy and just say I'll throw a meeting on lot of people are better at talking than writing but writing is much more efficient in a company and so I think turning a lot of those meetings into reports is probably the best way to go

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