You Dont Always Need to Hold Meetings
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You Don’t Always Need to Hold Meetings

ByAI Leila

Summary

  • If the purpose of a meeting is just to check if work is completed, turn that meeting into an end-of-week report.
  • Ask everyone to deliver their reports by Thursday at noon, and I'll respond by Friday morning at 9:00 a.m.
  • The report should include their goals for the quarter, KPIs, and what went wrong.
  • This process saves time and avoids unnecessary meetings.
  • Checking up on someone's work through meetings can feel punishing; reports are a better alternative.

Video

How To Take Action

I would suggest implementing an end-of-week report system to replace unnecessary meetings. This is a low-cost, high-value strategy that can save both time and effort.

Here's how you can do it:

  • Set a Deadline: Ask everyone to deliver their reports by Thursday at noon. This provides a clear timeline and keeps everyone on track.
  • Provide a Template: Make sure the report includes their goals for the quarter, KPIs, and any issues they faced. This ensures consistency and makes it easier for you to review.
  • Timely Feedback: Respond to these reports by Friday morning at 9:00 a.m. This lets your team know you are engaged and provides timely feedback.
  • Avoid Meetings: Use these reports to understand if work is being completed. This eliminates the need for frequent check-in meetings, which can feel like micromanagement.

By following these steps, you can manage your team effectively without wasting time on unnecessary meetings. Instead of feeling punished, your team will feel supported and clear about their objectives.

Full Transcript

if the purpose of the meeting is just to understand if somebody's completed their work or not turn that meeting into an end of week report like literally that's why I have end of week reports everyone delivers Thursday at noon and I respond by Friday morning at 9:00 a.m. and it's basically there's their goals for the quarters listed there's their kpis listed and then like what when went wrong and then they fill that out I respond to it and so I don't need to hold a meeting to check up on somebody's work in fact I think that's very punishing I just need someone to turn in a report

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